NIOBRARA COUNTY COMMISSIONERS’ MEETING
NIOBRARA COUNTY, WYOMING
December 4, 2018
The County Commissioners’ meeting was called to order on this date at 9:00 a.m. with Chairman Richard A. Ladwig, Commissioners Patrick H. Wade, John Midkiff and County Clerk Becky L. Freeman, present. Commissioner elect Elaine Griffith was also present.
Road and Bridge- Fred Thomas, Road and Bridge Foreman, met with the Commissioners and discussed road and bridge business.
Keith Cashman with Wyoming Machinery joined the meeting and the group discussed the purchase of a new Caterpillar 140K blade.
Wyoming Machinery would give us $50,000 for our 1995 blade and we would then owe $181,155.08 for the purchase of the new blade. The hours on the County’s other machines were presented and there are three that are at or over 10,000 hrs. The idea behind purchasing a new blade now, is due to the governmental price and so we don’t have to replace the fleet all at once.
Based on this information, Mr. Wade moved to approve the trade of the 1995 Caterpillar 140G for $50,000.00 and purchase the Caterpillar 140K for $181,155.08 from Wyoming Machinery. Mr. Midkiff seconded, motion carried.
The group went on to discuss pits and vehicle damage resulting from a collision with a deer.
2018 Road Rehabilitation Bid Openings- Brian Wakefield, engineer with BenchMark of Torrington, was present to open the bids for the above road project.
There were representatives from Andreen and Hunt Construction, Timberline Services, Inc., Hout Fencing of Wyoming, Roetman Enterprises and Rocky Mountain Sand and Gravel. The bids were opened and were as follows: Roetman Enterprises - $214,952.00, Andreen and Hunt Construction- $187,700.00, Rocky Mountain Sand and Gravel - $153,197.50, Hout Fencing of Wyoming - $117,918.70 and Timberline Services, Inc.- $104,807.50. Mr. Wakefield noted the apparent low bidder was Timberline Services, Inc.
Elected Officials & Dept. Heads- Dell Atkinson, Long Term Recovery Manager, James Santistevan, Emergency Management Coordinator, Keri Thompson, Treasurer, Kellie Chichester, University Extension Educator/4-H/Youth Development, Teri Stephens, Assessor and Becky Freeman, Clerk, met with the Commissioners and discussed office operations and county business.
Mr. Santistevan discussed the Emergency Operations Plan. He also mentioned that he had met with the fairgrounds maintenance staff and extension office personnel and discussed the importance of starting up and shutting down the backup generator out there.
Ms. Chichester said the extension office had received two applications for the administrative assistant position which will become vacant once Chrisanna Lund takes office as the Clerk of District Court.
Mrs. Thompson said her office was busy with the usual business and didn’t have anything new to report.
Mr. Atkinson handed out information related to housing studies and economic development.
Mrs. Stephens said her office is busy uploading information and that the new computers (provided by the State Department of Revenue) are being installed.
Ms. Freeman discussed the digitization of records occurring in her office.
The Commissioners discussed the purchase of the new blade and noted that they had let the bid for the 2018 Road Rehabilitation project.
Mr. Wade said Vickie Scott had contacted him on behalf of the Alumni Association Board about possibly assisting the County with the purchase of an air conditioner at the fairgrounds. She told Mr. Wade that the board had some money set aside for this purpose.
The Commissioners discussed a letter they received from the Wyoming Department of Audit notifying them that the Niobrara County Hospital District had not met the reporting requirements of the Department of Audit. The Commissioners contacted board member Mark Groh about the matter and he said he would look into it.
County Attorney- Anne Wasserburger, County Attorney, met with the Commissioners and discussed upcoming criminal cases.
2018 Road Rehabilitation Project cont.- Mr. Wakefield reported back to the Commissioners that all the bid paperwork was in order and there was no reason not to proceed with Timberline Services, Inc.
Mr. Midkiff moved to award the contract for the 2018 Road Rehabilitation Project to Timberline Services, Inc. with a base bid of $104,807.50. Mr. Wade seconded, motion carried.
Kellie Chichester came back to the meeting to discuss the starting wage for the new employee. The proposed hire has previous extension and 4-H experience and Ms. Chichester said she would like to hire this person at the current administrative assistant’s wage. The Commissioners felt that the wage should be less than presented but higher than hiring wage as a result of this prior experience.
Executive Session- Mr. Wade moved to enter into Executive Session at 1:40 p.m. with Ms. Chichester to discuss personnel matters.
Mr. Wade moved to reconvene the regular session at 1:50 a.m. Mr. Midkiff seconded, motion carried. No action was taken.
Resolution 18-17 - Mr. Wade moved to approve
A RESOLUTION ADOPTING THE NIOBRARA COUNTY EMERGENCY OPERATIONS PLAN
WHEREAS, W.S.19-13-108 requires each political subdivision of the state to establish a local emergency management program in accordance with the State Emergency Management Plan and Program, and to prepare a local emergency operating plan, which includes actions essential to the recovery and restoration of the economy by supply and re-supply of resources to meet urgent survival and military needs and to provide for the ongoing management of resources available to meet continuing survival and recovery needs; and
WHEREAS, the United States Office of Homeland Security has implemented the National Incident Management Systems (NIMS) and the Incident Command System (ICS) and has mandated implementation at the local and national level for uniform management of emergencies and disasters at all levels; and
WHEREAS, the Niobrara County Emergency Management Agency, a division of the Niobrara County Sheriff’s Office, has revised and updated the existing 2003 plan; now the “2018 Niobrara County Emergency Operation Plan”; and
WHEREAS, the Board of Commissioners of Niobrara County, Wyoming, recognize the importance of the community to have emergency operation plans in place and available in case of time of emergency and has reviewed the proposed emergency operating plan.
NOW, THEREFORE, BE IT HEREBY RESOLVED: The Board of Commissioners of Niobrara County, Wyoming hereby adopts as the Niobrara County Emergency Operating Plan, the “2018 Niobrara County Emergency Operation Plan.”
THIS RESOLUTION PASSED, APPROVED AND ADOPTED by the Niobrara County Commissioners, this 4th day of December, 2018.
/s/ Richard A. Ladwig, Chairman
/s/ Patrick H. Wade, Vice-Chair
/s/ John Midkiff, Commissioner
/s/ Becky L. Freeman, Clerk
Mr. Midkiff seconded, motion carried.
Consent Agenda- Mr. Wade moved to approve the consent agenda. Mr. Midkiff seconded, motion carried. Items on the consent agenda were the minutes of the November 20, 2018 meeting and receipts for the month of November from the County Clerk for $5,819.00, from the Sheriff for $795.00 and from the Public Health Nurse for $30.00
Payroll and the following vouchers were approved for payment:
Vendor Total Detail Line Description
Alice Kirn $32.63 ELECTION JUDGES
Allbright’s True Value Hardware $1,104.63 PARTS, SUPPLIES,
Alsco $243.90 SHOP TOWELS, COVERALLS
Alyssa Barnsdale $32.15 ELECTION JUDGES
Amanda Dawson $19.94 ELECTION JUDGES
Anna Foreman $54.67 PUBLICATIONS
Anne Wasserburger $43.78 SUPPLIES
Barb DeGering $166.38 ELECTION JUDGES
Barbara Orr $142.38 ELECTION JUDGES
Becky Blackburn $19.94 ELECTION JUDGES
BenchMark of Torrington P.C. $4,218.50 2018 ROAD REHAB
Benzel Pest Control, Inc. $97.00 PEST CONTROL
Beverly J. Miller $177.10 ELECTION JUDGES
Big Horn Imaging Services, LLC. $23,812.50 DIGITIZING RECORDS
Birch Communications $855.14 TELEPHONE
Black Hills Chemical & Janitorial $471.35 SUPPLIES
Black Hills Energy $1,534.77 UTLITIES
Boldon Diesel Service, LLC. $3,543.43 EQUIPMENT REPAIRS
Brown Family Property Trust $45.00 STORAGE UNIT RENTAL
Cally Lund $500.00 OFFICE RENT
Canon Financial Services, Inc. $380.00 COPIER SERVICE AGREEMENT
Capital Radiology, LLC. $53.00 INMATE MEDICAL
Carmen Boussu $54.38 ELECTION JUDGES
Carmen Shane $164.20 ELECTION JUDGES
Century Link $1,547.32 TELEPHONE
Century Link Business Services $102.86 TELEPHONE
Community Consulting & Advocacy $1,000.00 TECHNICAL ASSISTANCE- PREVENTION GRANT
Computer Projects Of Il, Inc. $171.60 COMPUTER EXPENSE
Connecting Point Computer Centers $253.51 COPIER SERVICE AGREEMENT
Converse County Public Health $5.40 MEDICAL SUPPLIES
Danese Reed $134.42 ELECTION JUDGES
Decker’s Market $115.46 SUPPLIES
Dell C. Atkinson $6,545.69 LONG TERM RECOVERY
Denise Baars $162.02 ELECTION JUDGES
Dennis C. Meier $1,000.00 OFFICE RENT
Department of the Treasury $1,255.07 PAYROLL TAXES
Dept. Of Health $3,676.06 REIMBURSE STATE FOR
CO SHARE OF P.H.N. SAL.
Dexter Anderson $54.38 ELECTION JUDGES
Elaine Francis $134.78 ELECTION JUDGES
Frank Parts Company $94.14 PARTS
Fritz’s Septic $225.00 EQUIPMENT MTNC
Geographic Innovations $1,300.00 PROFESSIONAL MAPPING
Goshen County Public Health $1,455.37 MEDICAL SUPPLIES
GreatAmerica Financial Svcs. $668.50 COPIER SERVICE AGREEMENT
Herbert K. Doby $ 70.00 COURT APPOINTED ATTORNEY
Hiway Brake & Alignment $694.66 VEHICLE REPAIRS
Hiway Super Service $2,185.00 TIRES
Jameson Cleaning & Maintenance, LLC. $6,800.00 FAIRGROUNDS CONTRACT
Janette Starck $78.26 TRAVEL EXPENSE
Joe Ellen Landkamer $203.80 ELECTION JUDGES
Julieanne Greenough $142.38 ELECTION JUDGES
Karen Gaukel $169.65 ELECTION JUDGES
Karma Gaukel $29.00 ELECTION JUDGES
Kerry Steward $57.71 PREVENTION GRANT
KUBL Group, LLC. $86,660.00 DOOR BOARD PAYMENTS
2, 3 & RETAINAGE
Lawson Products, Inc. $823.54 PARTS
Lisa Williams $127.25 ELECTION JUDGES
Lorrie Reed $145.13 ELECTION JUDGES
Lusk Herald $2,524.90 PUBLICATIONS
Marcia Bruegger $175.10 ELECTION JUDGES
Marlene Dockery $132.38 ELECTION JUDGES
MasterCard $4,633.73 SUPPLIES, TRAVEL,
NEW EQUIP, POSTAGE
McKesson $54.25 MEDICAL SUPPLIES
Metal Solutions $215.00 DUES
Monika D. Davies $500.00 OFFICE RENT
Niobrara County Library $1,725.00 LIBRARY DEFERRED COMP.
Niobrara County Sheriff’s Office $27.68 POSTAGE
Niobrara Electric Association $50.55 RADIO TOWER
Office Depot $940.22 NEW EQUIPMENT, SUPPLIES
Pam Parmely $142.40 ELECTION JUDGES
Pennington County Sheriff’s Office $65.16 TRAVEL EXPENSE
Peterbilt Of Wyoming $152.91 PARTS
Pine Ridge Enterprises, LLC. $4,739.95 COURTHOUSE CONTRACT,
Plainsman Printing & Supply $403.85 SUPPLIES
Porter, Muirhead, Cornia, & Howard $15,000.00 AUDIT
Rawhide Drug Company $640.41 INMATE MEDICAL
Schindler Elevator Corporation $1,205.73 QTRLY ELEVATOR
Security Insurance Agency, Inc. $679.15 BONDS & INSURANCE
Sharon Cardwell $144.94 ELECTION JUDGES
Shirlee M. Lambert $216.88 ELECTION JUDGES
Sun Ridge Systems, Inc. $21,863.75 RIMS SOFTWARE FOR DISPATCH
Sylvestri Customization $600.00 PREVENTION GRANT
Taten Gaukel $19.94 ELECTION JUDGES
Taylor Gaukel $29.00 ELECTION JUDGES
Toni Gaukel $29.00 ELECTION JUDGES
Torrington Office Supply $755.44 SUPPLIES
Town Of Lusk $2,393.49 UTILITIES
TruGreen $612.75 MAINTENANCE
Tyler Technologies $82.69 COMPUTER EXPENSE
Valley Motor Supply $231.70 PARTS
Verizon Wireless $389.47 TELEPHONE, IT EXPENSE
Vickie Scott $142.38 ELECTION JUDGES
Visionary Broadband $520.03 IT EXPENSE
Vivian Fahy $133.49 ELECTION JUDGES
Wal Mart Community $719.28 SUPPLIES
WALT’S LATHE & MACHINE $254.29 EQUIPMENT REPAIRS
Westco $2,746.41 DIESEL
Whitaker Oil $3,723.54 FUEL
WY Enterprise Technology Services $9.81 COMPUTER EXPENSE
Wyoming Lawn Sprinklers $50.00 MAINTENANCE
Wyoming Machinery Company $883.15 PARTS
Wyoming Network, Inc. $230.00 I T EXPENSE
Wyoming State 4-H Foundation $100.00 DUES
Wyoming Woolgrower’s Auxiliary $15.00 DUES
Xerox Corporation $149.77 COPIER SERVICE AGREEMENT
Grand Total $226,909.30
There being no further business, the meeting adjourned.
NIOBRARA COUNTY COMMISSIONERS
Richard A. Ladwig, Chairman
Becky L. Freeman, Clerk
Public Notice No. 5190 Published in The Lusk Herald on January 2, 2019